Monthly Meeting (Mar 2017)

You are summoned to attend the next monthly meeting of Wheldrake Parish Council to be held on Wednesday 29 March 2017 at 7pm in Church Cottage, Wheldrake

1. To receive apologies for absence

2. To receive any declarations of interest under the Parish Council's Code of Conduct

3. To confirm the minutes of the monthly Parish Council meeting held on 25^th January 2017, the monthly meeting held on 22^nd February 2017 and the planning committee meeting on 14^th March 2017 as a true and correct record

4. Public Time[1]

4.1 Mrs B Southern has registered to speak

5. Planning matters

5.1 To consider the following Planning Applications

Planning Committee held on 14^th March 2017 to determine applications with deadline prior to monthly meeting

5.2  To receive the following Planning Decisions/information

5.2.1 Dovefields, 38A Main Street, Wheldrake (17/00215/TCA)

Notification to crown reduce 1no. Beech by 50% and 1no. Flowering Plum by 20% in a Conservation Area

Approved by CYC 14 March 2017

5.3  Consider and review Planning Enforcement Issues

5.3.1  29 Main Street, Wheldrake (16/00190/EXTH)

Unauthorised siting of mobile site hut to rear of property

5.3.2  21 Derwent Park (15/01354/FUL)

Variation on planning conditions - Rendering to property

5.3.3  Wheldrake Industrial Estate (16/00494/COU)

Possible unauthorised change of use

5.4  Consider National or Local Planning Policy

5.4.1 York Local Plan

6. Financial Matters

6.1 Insurance

6.2 To approve the following accounts for payment:

7. Consider and review village and parish projects

• 7.1 Community emergency plan
• 7.2 Wheldrake Village Hall refurbishment     
• 7.3 Communications working group  
• 7.4 Friends of Wheldrake park

8. To receive information on the following ongoing issues and decide further action where necessary

8.1 Police Report

8.2 Play Area inspection and repairs

8.3 Sandholes Wood Update

8.4 Repairs and Maintenance

8.4.1 Ponding of Water at Greengales Court

8.4.2 Hole outside 21 The Courtneys near water supply. Reported to Yorkshire Water 08.09.16

8.4.3 Damaged dog bin on Back Lane South (Reported 08.09.16 ref:103263346) and Broad Highway (ref:103317529, 22.11.16)

8.4.4 Potholes on Main Street near old railway crossing (Reported to CYC 03.10.16 ref 103286594)   

8.4.5 Silver Birch Trees in verge in front of 1 Derwent Park (U04608) and Birch trees in Broadlands

8.4.6 Grass verge damage, Church Lane

8.4.7 Yorkshire Water foul water main maintenance chamber near to the allotments

8.4.8 Verge damage in Main Street and Church Lane caused by agricultural and possible other heavy vehicles

8.5 Quiet Lanes

8.6 Christmas trees / lights and sponsorship opportunities

8.7 Wheldrake History Society Dissolution and Parish Council to consider what to do with remaining funds and archives.

8.8 Parking layby outside hairdressers on Main Street

9. Correspondence

9.1 Request for dog waste bin at end of Cranbrooks

9.2 Main Street parking opposite Dalton Hill and direction of parked cars at night

9.3 A Boards outside the Wenlock Arms and visibility at junction of Dalton Hill

9.4 Annual return 2016/17

10. Annual meeting of the Parish

11. Councillor complaint in relation to item 9.1 from February meeting

12. Next Monthly Meeting

• To notify clerk of matters for inclusion on the agenda of the next meeting
• To confirm that the next monthly meeting of the Parish Council is to be held on Wednesday 26 April 2017.

In attendance: Cllrs D Randon (Chair), J Tetzner, S Mercer, R Arnold, P Hodgson, A Harker, C Barber, R Jordan, J Penn, A Stokes-Roberts, N Cox and J Myers. S Look (Clerk) Members of the public

1. Apologies

Cllr. B Gilligan

2. Declarations   

Declarations of interest under the Parish Council's Code of Conduct:

Cllr Harker declared an interest in the WRA and FOWP

Cllr Tetzner declared an interest in FOWP

Cllr Mercer declared an interest in the CYC Planning Committee

3. Minutes of the Last Meeting

The approval of the minutes of the January monthly Parish Council meeting held on 25^th January 2017 were read, proposed and accepted as a true and correct record with an amendment to item 3 and two abstentions. The approval of the February monthly Parish Council meeting held on 22^nd February were read, proposed and accepted as a true and correct record with an amendment to item 9.2 and 4 abstentions. The minutes of the planning meeting held on 14^th March were read, proposed and accepted by the Planning Committee as a true and correct record with 2 abstentions.

4. Public Time

A resident spoke to make a complaint about a Parish Councillor. Item 11 brought forward. It was resolved that this is a private matter and the resident has been advised to contact the Monitoring Officer at CYC if she wishes to pursue it further.

5. Planning Matters

5.1 Planning applications

Planning applications decided at the Planning meeting held on 14^th March due to deadlines before the monthly meeting.

5.2 Planning Decisions

5.2.1 Dovefields, 38A Main Street, Wheldrake (17/00215/TCA)

Notification to crown reduce 1no. Beech by 50% and 1no. Flowering Plum by 20% in a Conservation Area

Approved by CYC 14 March 2017

5.2.2 Brick Farm, Benjy Lane, Wheldrake (16/02583/FUL)

Siting of 3no. grain silos to be converted for use as holiday accommodation

Approved by CYC planning committee 27 March 2017 subject to 11 conditions

5.2.3 18 Main Street, Wheldrake (17/00397/TCA)

Fell 4no. Silver Birch trees in a Conservation Area

Approved by CYC 27 March 2017

5.3 Planning Enforcement Issues

5.3.1  29 Main Street, Wheldrake (16/00190/EXTH)

Unauthorised siting of site hut to rear of property. Ongoing investigation with CYC

5.3.2  21 Derwent Park, Wheldrake (15/01354/FUL)

Variation on planning conditions - rendering to property. No update from CYC

5.3.3  Wheldrake Industrial Estate (16/00494/COU)

Possible unauthorised change of use. No update from CYC

5.4 Local Plan

No further update on local plan from CYC until Autumn

6. Financial Matters

RESOLVED that the listed expenditure was proposed, seconded and unanimously agreed

7. Consider and review Parish Projects

7.1   Community Emergency Plan

Cllr Tetzner progressing.

7.2   Wheldrake Village Hall refurbishment

Update given by Cllr Harker. Cllr Jordan to clarify how much WPC 2016/17 precept fund is remaining for village hall project.

7.3  Communications working group update

Meeting to be held to update policy.    

7.4   Friends of Wheldrake Park

Update given by Cllr Tetzner. Path invoice received from CYC. FOWP met to look at options for remaining funds.

8. Consider and Review Reports and General Matters

8.1 Police report

PCSO Barge leaving area.

1 x report of criminal damage by local youths who have now been spoken with

1 x robbery reported. Now classified and is a civil matter

8 x reports of miscellaneous nature but nothing to note

8.2  Play area inspection and repairs

Concerns about the increasing amount of litter.

8.3  Sandholes wood

Nothing significant to report.   

8.4   Repairs and Maintenance

• Ponding of water at Greengales Court. Complete. Undertaken with Ward funds.
• Hole outside 21 The Courtneys near water supply. Complete. Undertaken with Ward funds.
• Damaged bins on Broad Highway and Back Lane South have been reported to CYC. Ongoing.
• Pothole and ponding on Main Street near old railway crossing / Calpin development. Area patched.
• Silver Birch trees in verge in front of 1 Derwent Park (U04608). Ongoing.
• Grass verge damage; Church Lane. Vehicle still parked on damaged verge.
• Yorkshire Water foul water main maintenance chamber near to the allotments has been left in an untidy state. Landscaping complete.
• Verge damage in Main Street caused allegedly by agricultural vehicles. Clerk to contact NFU to express concern.

8.5   Quiet Lane on Broad Highway

Resolved to revisit if and when there is a proposed cycle route through so there is a network. It was resolved that the clerk will request some information from CYC about a cycle route along Broad Highway.    

8.6   Christmas tree / lights and sponsorship opportunities

Cllr Myers updated Councillors on progress. Three sponsors have offered to provide the trees and lights. Proposed sitings are next to the allotments, near industrial estate and near school.  Location plan required in order to contact Highways for permission.     

8.7   Wheldrake History Society Dissolution

WRA to suggest a scheme for funding. Options to be discussed in further detail at next meeting. Clerk to formally contact PCC to request that archives can remain in Church Cottage. Suggestion made to purchase a protective cabinet for the archives. 

8.8   Parking outside hairdressers on Main Street

Request made to extend the layby. Resolved to take no further action.

9. Correspondence

9.1  Request for dog waste bin at end of Cranbrooks

No action to be taken due to close proximity to houses.

9.2 A Boards outside the Wenlock Arms and visibility at junction of Dalton Hill

Resolved to write to Wenlock Arms to request that boards are positioned in a safer place.

9.3 Parking on Main Street at Dalton Hill junction

Options discussed. Resolved to review.

9.4 Annual return 2016/17

It was agreed that Cllr Jordan would complete the Parish Council annual return.

10. Annual meeting of the Parish

Cllr Mercer has invited Martin Grainger (CYC) to speak at the Annual Meeting of the Parish. Awaiting response.

11. Next monthly meeting

• Cllr Tetzner to present a grievance and discipline policy
• It was confirmed that the next monthly meeting of the Parish Council is to be held on Wednesday 26 April 2017.