Monthly Meeting (February 2025)

150.

Welcome

151.

Apologies

To receive apologies and consider accepting the reasons for absence.

152.

Declarations of interest

1. To receive and consider any declarations of interest not already declared under the Council’s code of conduct or member’s register of disclosable pecuniary interests.
2. To receive and consider upon any applications for dispensations.

153.

Minutes

To confirm the minutes of the meeting held on the 11^th December 2024 as a true and accurate record.

154.

Public participation

Any resident may speak for up to 3 minutes on any matter on the agenda with the session lasting no longer than 20 minutes.

155.

Wheldrake Tennis Club

To receive an update from a representative of Wheldrake Tennis Club regarding ongoing projects.

156.

Reports

To receive reports from the following:

1. Chair
2. Proper Officer
3. Ward Councillor
4. Community Police Officer, including monthly crime statistics report

157.

Groups and Committees

To receive and consider for decision reports and recommendations from:

1. Playpark
   1. Village Maintenance
   2. Defibrillators
   3. Community speed watch.

158.

Planning

1. To consider and decide upon the following planning applications:

1. To note the following planning decisions:

None

1. To consider the following planning enforcement matters:

21/02283/FULM Land To The East Of Millfield Industrial Estate Main Street Wheldrake Erection of 139no. dwellings – Construction traffic management plan  

1. To consider pedestrian access and street lighting for the above development, taking into account AOD/25/00050 Condition 24 (travel plan), which is currently awaiting a decision from the CYC planning department.
2. York Local Plan

To consider a response to the survey on the local plan examination.

159.

Policy & Procedure

1. To review the following:

• Staffing committee terms of reference
• Complaints policy
• General privacy notice.

1. To consider the approval of a Council risk management assessment 

160.

Ongoing matters

To receive information on the following ongoing matters and decide further action where necessary:

1. Wildflower planting.
2. VAS signs: To receive an update from the recent meeting and decide upon requirements and budget.
3. New website hosting.
4. Evening bus service contribution.

161.

Community Matters

1. To consider any requirements for VE Day 2025.
2. To consider planning for Christmas 2025 including light requirements.
3. To consider publication of a village newsletter and budget.
4. To consider road safety measures around Wheldrake school.
5. To consider requesting that City of York Council move forward with the York to Wheldrake cycle path.

162.

Grants

1. To consider any grant requests from village organisations.

163.

Financial Matters

1. To receive and note the bank reconciliation for December 2024 and January 2025 and current bank balances.
   1. To note the preapproved payments made in between meetings.

1. To approve the payments presented for authorisation up to the 20^th February 2025 and any other invoices that come in prior to the meeting:

1. To consider contributing £124.92 towards the Clerks membership of the Society of Local Council Clerks (SLCC)
2. To note the quarter 3 VAT refund request.
3. To review and consider expenditure against budget for quarter 3 2024/25

164.

Correspondence

To consider correspondence received and decide upon any necessary actions.

165.

To note any agenda items for the next meeting.

166.

Date of the next meeting

26^th March 2025 at 7.00pm