Monthly Meeting (July 2025)

25/48.

Welcome

25/49.

Apologies

To receive apologies and consider accepting the reasons for absence.

25/50.

Declarations of interest

1. To receive and consider any declarations of interest not already declared under the Council’s code of conduct or member’s register of disclosable pecuniary interests.
2. To receive and consider upon any applications for dispensations.

25/51.

Minutes

To confirm the minutes of the Parish Council meeting held on the 25^th June 2025 as a true and accurate record.

25/52.

Public participation

Any resident may speak for up to 3 minutes on any matter on the agenda with the session lasting no longer than 20 minutes.

25/53.

Co-option

1. To consider applications from eligible residents for the vacant seat on Wheldrake Parish Council.
2. To approve the co-option of an eligible councillor to the vacant seat and to receive the appropriate documentation.

25/54.

Reports

To receive reports from the following:

1. Proper Officer to include CYC updates on councillors register of interest forms.
2. Ward Councillor
3. Community Police Officer, including monthly crime statistics report

25/55.

Groups and Committees

To receive and consider for decision reports and recommendations from:

1. Playpark
2. Village Maintenance
3. Defibrillators
4. Community speed watch
5. WRA representative

25/56.

Planning

1. To consider and decide upon the following planning applications:

1. To note the following planning decisions:

1. To consider the following planning enforcement matters:

25/57.

Policy & Procedure

1. To consider a revised grant application policy.

25/58.

Community Matters

1. To receive an update on the status of the VAS signs.

25/59.

Grants

1. To consider a grant request from Wheldrake Preschool.

25/60.

Financial Matters

1. To receive and note the bank reconciliation for June 2025 and current bank balances.
2. To receive an update on the bank account transfer.
3. To consider budget versus spend for quarter 1 25/26.
4. To approve the payments presented for authorisation up to the 18^th July 2025 and any other invoices that come in prior to the meeting:

25/61.

To receive an update from Cllr Urwin.

25/62.

Correspondence

To consider correspondence received and decide upon any necessary actions.

25/63.

To note any agenda items for the next meeting.

25/64.

Date of the next meeting 24^th September 2025 at 7.00pm

25/48.

Welcome

Cllr White welcomed everyone to the meeting.

25/49.

Apologies

To receive apologies and consider accepting the reasons for absence.

Apologies were received from Cllr Myers.

Resolution: To accept the reasons for absence.

25/50.

Declarations of interest

1. To receive and consider any declarations of interest not already declared under the Council’s code of conduct or member’s register of disclosable pecuniary interests.

None

1. To receive and consider upon any applications for dispensations.

None

25/51.

Minutes

To confirm the minutes of the Parish Council meeting held on the 25^th June 2025 as a true and accurate record.

Resolution: To approve the minutes of the meeting as a true and accurate record.

25/52.

Public participation

Any resident may speak for up to 3 minutes on any matter on the agenda with the session lasting no longer than 20 minutes.

A resident informed the council that Elvington Parish Council has invited Ward Cllr Vassie to their next meeting to discuss the York to Elvington cycleway, and suggested that the Parish Council also express interest in being involved.

25/53.

Co-option

1. To consider applications from eligible residents for the vacant seat on Wheldrake Parish Council.

Three applications were received. One applicant attended the meeting to present themselves to the council.

1. To approve the co-option of an eligible councillor to the vacant seat and to receive the appropriate documentation.

Resolution:That Sue Nelson be co-opted to Wheldrake Parish Council. Cllr S. Nelson duly signed the Declaration of Acceptance of Office.

25/54.

Reports

To receive reports from the following:

1. Proper Officer to include CYC updates on councillors register of interest forms.

The Clerk informed Council about a current CYC consultation on the introduction of CIL (community infrastructure levy) to future housing developments.  

Resolution:The Clerk to respond to the consultation.

The Clerk reminded Cllrs White, Brown, Cranfield, Sneesby, Wood and Elsey-Jeffree of the lawful requirement to complete their register of interests.

1. Ward Councillor

Ward Cllr Vassie provided updates on the following matters:

• Valley View flooding: City of York Council (CYC), Yorkshire Water, and the Internal Drainage Board are working to identify the owner of the ditch to help resolve the issue.
• Poor Communication within CYC
• Dalton Hill bus stop: In response to the Parish Council’s request, Cllr Vassie is pushing for a shelter to be installed and is also following up on the promised real-time display boards.
• Ward committee funding: Funding is available this year, and Cllr Vassie encouraged it to be fully utilised.
• Broad Highway: Repairs are planned.
• Women and girls’ sports: Funding is currently available. Suggestions for eligible areas should be sent to Cllr Vassie.
• S106 funds: An update was given on CYC’s handling of Section 106 money.
• Cycle path: Cllr Vassie is meeting with combined authority leaders later this month and is pressing both the Mayor and MP on the matter.

1. Community Police Officer, including monthly crime statistics report

No community police officer was present. One incident of criminal damage was recorded in the June report.

25/55.

Groups and Committees

To receive and consider for decision reports and recommendations from:

1. Playpark

            Playpark Group Update (following recent site visit):

• Totem pole removed.
• Tractor area gate latch will not be replaced.
• Hedges trimmed.
• Far-end gate to be completed this week.
• Loose stones in tractor area to be removed next week; alternative surfacing may be considered if issues persist.

            Matters Noted by the Council:

• The original installer of the tractor area surfacing will carry out remedial repairs free of charge.
• School trees will be cut in late August; MUGA fencing will need to be secured afterward.

Resolution:

• To purchase a replacement strap for the accessible swing (£134); options for permanent fixing to be explored.
• Noted: Replacement cradle swings (£578) approved between meetings under Financial Regulation 5.15.

• Clerk to discuss surfacing concerns with the contractor.

Cllr Vassie arrived at the meeting. The Council returned to item 54b before continuing with the agenda order.

1. Village Maintenance

The Council noted that a potentially dead tree has been reported and that the village phone box has now been painted. The summer planters are currently in good condition, and the newly installed wildflower turf is performing well despite the hot weather. The Council expressed thanks to the resident who has been supplying and applying water regularly.

It was noted that the planting contract from spring 2026 will be reviewed at a future meeting.

1. Defibrillators

All units are in good condition. However, the new sticker is already peeling off; the supplier will be contacted.

1. Community speed watch

Resident feedback remains positive. Recent sessions have focused on Main Street and North Lane due to roadworks. It was agreed that Cllr Batchelor will send the statistics to the Clerk for inclusion on the website and social media.

1. WRA representative

Cllr Reed confirmed that the response received from the Charity Commission has been circulated to all councillors. Cllr Reed will attempt to make contact with the WRA.

25/56.

Planning

1. To consider and decide upon the following planning applications:

Resolution: To submit no comments on the above applications.

1. To note the following planning decisions:

Resolution: The Council noted the decisions.

1. To consider the following planning enforcement matters:

Resolution:The Clerk will contact CYC regarding ongoing construction traffic and will investigate planning conditions relating to the use of flagpoles and Saturday working.

25/57.

Policy & Procedure

1. To consider a revised grant application policy.

Resolution: To approve the revised grant application policy.

25/58.

Community Matters

1. To receive an update on the status of the VAS signs.

The Clerk provided an update on the VAS signs. The Church Lane order has been delayed pending clarification of costs compared to neighbouring authorities. CYC has advised there is currently no budget information for 25/26 to confirm whether they can fund a sign at the Main Street end. The Clerk also noted that CYC does not currently use the data capture function of the signs, but has requested that the Parish Council be permitted to do so, should it agree to take responsibility for the data.

25/59.

Grants

1. To consider a grant request from Wheldrake Preschool.

Resolution: To approve a grant of £1000 to Wheldrake Preschool under section 137 of the Local Government Act 1972.

25/60.

Financial Matters

1. To receive and note the bank reconciliation for June 2025 and current bank balances.

Resolution: The Council noted the bank reconciliation for June 2025 and the net bank balance of £57,591.00 on the 28^th July 2025.

1. To receive an update on the bank account transfer.

Resolution: To approve a transfer of £20,000 from the old to new bank account.

1. To consider budget versus spend for quarter 1 25/26.

The Council considered the spend to date.

1. To approve the payments presented for authorisation up to the 18^th July 2025 and any other invoices that come in prior to the meeting:

             Resolution: To approve the schedule of payments presented.

25/61.

To receive an update from Cllr Urwin.

Resolution: To exclude the press and public due to the confidential nature of the business to be transacted for item 61.

Cllr Urwin submitted his resignation to the Council.

The Council expressed its gratitude to Cllr Urwin for his hard work and dedication during his tenure.

25/62.

Correspondence

To consider correspondence received and decide upon any necessary actions.

The Council noted the correspondence received.

Resolution:

The Clerk to deal with the following:

• The fixed bollards on Beck Lane/The Courtneys which should be removable for emergency access.
• Encroachment onto the pavement on Broad Highway.
• The school hedge encroaching onto the road/path.

25/63.

To note any agenda items for the next meeting.

• To add Cllr Batchelor as a bank signatory
• To discuss a Council newsletter.

25/64.

Date of the next meeting 24^th September 2025 at 7.00pm