Monthly Meeting (Aug 2016)

1. Apologies

To receive apologies for absence

2. Declarations of Interest

To receive any declarations of interest under the Parish Council's Code of Conduct

3. Minutes of the Last Meeting

To confirm the minutes of the July monthly Parish Council meeting held on 27th July 2016 and the planning committee meeting held on 18^th August 2016 as a true and correct record

4. Public Time

Members of the public must register to speak at meetings prior to the meeting and will be limited to 3 minutes each

5. To consider the following Planning Applications:

5.1   72 Main Street, Wheldrake (16/01931/TCA)

• Fell Ash tree in a Conservation Area
• Dated by CYC 17 August 2016
• Comments by 9 September 2016

6. To receive the following Planning Decisions/information:

6.1 The Brambles, 14 North Lane, Wheldrake (16/01430/FUL)

• Fell 1no. Pine tree and 1no. Sycamore tree in a Conservation Area
• Approved by CYC 4 August 2016

6.2 A J Business Transfer Brokers Ltd Unit 4 Millfield Industrial Estate Wheldrake (16/01449/TCMAS)

• Installation of 15m monopole with 3no. antennas (total height 15.6m) and 2no. equipment cabinets
• Approved by CYC 3 August 2016

6.3 47 The Ruddings, Wheldrake (16/01337/FUL)

• Two storey side and single storey side and rear extensions
• Refused by CYC 15 August 2016

6.4 8 Main Street, Wheldrake (16/01508/FUL)

• Single storey rear extension and pitched roof rear dormer window
• Approved 25 August 2016

7. Consider and Review Planning Enforcement Issues

7.1 29 Main Street, Wheldrake (16/00190/EXTH)

• Unauthorised siting of shipping container to rear of property

7.2 53 North Lane, Wheldrake (16/00329/EXT)

• Unauthorised erection of a fence on village green

8. Consider National or Local Planning Policy

8.1 York Local Plan

9. Consider and Review Village and Parish Projects

9.1 Friends of Wheldrake Park Project

9.2 Community Emergency Plan update

9.3 Wheldrake Village Hall refurbishment update    

9.4 Community Assets update

9.5 Communications working group update     

9.6 Wheldrake Ward meeting update                  

10. To receive information on the following ongoing issues and decide further action where necessary:

10.1 Police Report

10.2 Play Area - Inspection and Repairs

10.3 Sandholes Wood Update

10.4 Repairs and Maintenance

• 10.4.1 Ponding of Water at Greengales Court
• 10.4.2 Effluent smell in Dike on Back Lane South
• 10.4.3 Beck Lane maintenance
• 10.4.4 Wheldrake Lane ‘deer’ signage – reported to CYC 15.07.16 Ref 103215288
• 10.4.5 Dog bin relocation on Back Lane South
• 10.4.6 Blocked and overgrown road gullies
• 10.4.7 Back Lane South – request for top soil to even out the verge surface
• 10.4.8 Bin on Braithygate
• 10.4.9 Bollard near the school Reported to CYC Ref;103241778.

11. Matters requested by Councillors and Parishioners

• 11.1 Start time of Parish Council monthly meetings
• 11.2 Quiet Lanes / Broad Highway
• 11.3 Shale wealth fund – Government consultation
• 11.4 Speeding restrictions on Greengales Lane
• 11.5 Code of conduct

12. Financial Matters

12.1 To approve the following accounts for payment:

13. To consider correspondence received and decide action where necessary     

• Marie Curie Will service

14. Next Monthly Meeting

• To notify clerk of matters for inclusion on the agenda of the next meeting
• To confirm that the Monthly Meeting of the Parish Council is to be held on Wednesday 28 September 2016

In attendance: Cllrs  D Randon (Chair), R Jordan, J Tetzner, A Harker, P Hodgson, S Mercer, and A Stokes-Roberts. S Look (Clerk) and PCSO Barge.

1. Apologies

Cllrs C Barber, N Cox, R Arnold, B Gilligan and J Penn.

2. Declarations

Declarations of interest under the Parish Council's Code of Conduct:

Cllrs Harker, Randon and Jordan declared an interest in the WRA.

Cllrs Harker and Tetzner declared an interest in Friends of Wheldrake Park.

Cllr Hodgson declared an interest in the Local Plan.

Cllr Mercer declared an interest in the CYC Planning Committee.

3. Minutes of the Last Meeting

The minutes of the July monthly Parish Council meeting held on 27^th July 2016 were read, proposed and seconded as a true and correct record with one amendment to item 14 - £1406.40. There were four abstentions. The minutes of the planning meeting held on 18^th August 2016 were read, proposed and seconded by the Planning Committee as a true and correct record with one abstention.

4. Public Time

No members of the public registered to speak at the meeting.

5. Police Report covering period 23^rd July to 26^th August 2016

• Anti social behaviour; 4 x ASB incidents but nothing to note.
• Crimes; 2^nd August Auto Crime, theft of dust caps of a vehicle on Main Street.
• Misc; 8 x reports ranging from residential alarm, hoax call, suspicious circumstances, nothing to note
• Road related; 3 x minor incidents.

6. Review Planning Applications

6.1 72 Main Street, Wheldrake (16/01931/TCA)

• Fell Ash tree in a Conservation Area.
• Dated by CYC 17 August 2016.
• It was proposed, seconded and unanimously agreed with one abstention that Councillors have no objections to the application.

7. Planning Decisions

7.1 The Brambles, 14 North Lane, Wheldrake (16/01430/FUL)

• Fell 1no. Pine tree and 1no. Sycamore tree in a Conservation Area.
• Approved by CYC 4 August 2016.

7.2 A J Business Transfer Brokers Ltd Unit 4 Millfield Ind Est, Wheldrake (16/01449/TCMAS)

• Installation of 15m monopole with 3no. antennas (total height 15.6m) and 2no. equipment cabinets.
• Approved by CYC 3 August 2016.

7.3 47 The Ruddings, Wheldrake (16/01337/FUL)

• Two storey side and single storey side and rear extensions.
• Refused by CYC 15 August 2016.

7.4 8 Main Street, Wheldrake (16/01508/FUL)

• Single storey rear extension and pitched roof rear dormer window.
• Approved 25 August 2016.

8. Consider and Review Planning Enforcement Issues

8.1  29 Main Street, Wheldrake (16/00190/EXTH)

• Unauthorised siting of shipping container to rear of property. Ongoing.

8.2  53 North Lane, Wheldrake (16/00329/EXT)

• Unauthorised erection of fence on village green. Ongoing.

9. Consider National or Local Planning Policy

9.1  York Local Plan

• Parish Council response approved by Councillors subject to additional comments to be made on foul drainage problems.
• Deadline for comments to CYC is 12 September 2016.

10. Consider and review Parish Projects

10.1 Friends of Wheldrake Park

Cllr Tetzner commented on the verbal attack made by a Councillor on the Clerk at the July Parish Council meeting. Cllr Tetzner explained that when the group was formed, it was agreed there should be good governance in the way the group was run. A constitution was therefore written and agreed, and officer posts established. Fund raising groups were then held in order to raise the profile of the group and promote interest. Consultation with children and local residents took place. Many things had to be done before any grant applications were made. Once these applications were made, it took a few weeks and indeed in some cases, months before replies were received, some successful and some not. Criticism was made by a Councillor that the project took a year before anything was done. It was explained that advice was taken from a professional fundraiser and that the consultation is as important as the fundraising. Other unsubstantiated criticism were made by a Councillor in a hostile tone. It was resolved that a FOWP meeting should take place to clarify any remaining expenditure and allocation of final funds.

10.2 Community Emergency Plan

• Cllr Tetzner has volunteered to go to a rest centre exercise in York.
• York representative to talk to members of the team.
• PCSO Barge to get involved as a responder.            

10.3  Wheldrake Village Hall

• Progress update given by Cllr Randon. Phase 2 ongoing. Plumbing to be done by end of September. Main work to render the main building to be done over the next few years when more funds become available. Showers to be installed early 2017.
• Painting being done by local residents / volunteers.

10.4 Community Assets update

• Three community assets were approved by CYC: Wenlock Arms, Costcutter, Wheldrake Woods. White Rose House was contested by the Girls Guides Association and was not approved.

10.5 Communications working group update

• Deferred until September due to holidays.

10.6 Wheldrake Ward meeting update

• Meeting held on 1^st August in Wheldrake to raise awareness about Social Isolation. Intention is to help local groups work together and encourage new members to join. It was noted that the bowling club membership has declined considerably.
• Next Ward meeting 15^th September 2016, 7pm at Wheldrake Village Hall. Cllrs Harker and Randon to attend.

11. Consider and Review Reports and General Matters

11.1 Play area

• Cllr Gilligan has inspected the park and no major problems reported. Bolts been tightened on toddler equipment.
• Request that a summary of actions to be reported on a spreadsheet to keep a record of problems.

11.2  Sandholes wood

• Cllr Hodgson has repaired some damage to fence. Bracken very high.

11.3   Repairs and Maintenance

• Ponding of Water at Greengales Court. No further update.
• Effluent smell in Dike on Back Lane South. Environment agency are investigating. Clerk to follow up.
• Beck Lane Maintenance. £25 received in compensation from Yorkshire Water for previous disturbance and damage on Beck Lane. New blockages have occurred over the last week. To be reported in the Local Plan response.
• Overgrown hedges on Beck Lane are not the responsibility of the Parish Council. To monitor as joint funding may be required from Yorkshire Water and Escrick Park Estate.
• Wheldrake Lane ‘Deer’ signage. Reported to CYC 15.07.16. Overgrown vegetation. No progress. Clerk to follow up.
• Dog bin relocation on Back Lane South. No further progress. Cllr Mercer to follow up.
• Blocked and overgrown road gullies outside nursing home / Rectory and on North Lane / Walker Lane. Clerk to report to CYC and request a full inspection of the village.
• Back Lane South. Request made by Parishioner for some top soil on the verge at the west end of Back Lane South to even it out. The area has been cleared by the resident who is maintaining it. Clerk to investigate.
• Litter bin on green on Braithygate being used for dog waste. Complaint received by resident and request made to move the bin. Councillors resolved to get a sign on the gate of the green to read ‘No dogs’. Cllr Mercer to request a lidded bin from CYC.

12. Matters requested by Councillors and Parishioners

• Request to start meetings at the later time of 7.30pm to allow Councillors and members of the public to get home from work. Resolved to make a decision at the October monthly meeting when more Councillors are present.
• Quiet Lanes / Broad Highway. Cllr Randon reported on the response from K Allbones in relation to the reserved matters for the proposed egg production unit. Resolved that a quiet lane / cycle track could be investigated.
• Shale wealth fund – Government consultation. Cllr Randon explained consultation to make Councillors aware of it if they wish to respond.
• Speeding restrictions on Greengales Lane. Request has been made by a resident for rumble strips on Grengales Lane to slow traffic approaching the village. An agreement was made by CYC to move 30mph signage to further out towards the playing field / bend. Request for 40pmh before the bend as vehicles approach the village. Cllr Mercer to raise with Highways. 
• Footpath from Back Lane South to Thorganby. Request to get the PROW cleared as parts are overgrown with weeds making walking difficult. Clerk to report to CYC to take action by contacting land owner.
• Snicket from Main Street opposite (Costcutter) to North Lane (School). Request by resident to lay more gravel. Resolved that at this time the Parish Council cannot justify this expenditure.  
• Code of conduct. Clerk to send copy of Code of Conduct to Councillors for approval at next meeting.

13. Financial Matters

To approve the following accounts for payment:

14. Next Monthly Meeting

• To confirm that the monthly meeting of the Parish Council is to be held on Wednesday 28 September 2016 at 7pm at Church Cottage.
• Request to discuss amendment to start time of Parish Council monthly meeting.
• Review code of conduct.
• Review agenda.
• Natural England presentation.
• Meeting closed at 9.15pm.