Monthly Meeting (April 2025)

25/1.

Welcome

25/2.

Apologies

To receive apologies and consider accepting the reasons for absence.

25/3.

Declarations of interest

1. To receive and consider any declarations of interest not already declared under the Council’s code of conduct or member’s register of disclosable pecuniary interests.
2. To receive and consider upon any applications for dispensations.

25/4.

Minutes

To confirm the minutes of the meeting held on the 26^th March 2025 as a true and accurate record.

25/5.

Public participation

Any resident may speak for up to 3 minutes on any matter on the agenda with the session lasting no longer than 20 minutes.

25/6.

Reports

To receive reports from the following:

1. Proper Officer
2. Ward Councillor
3. Community Police Officer, including monthly crime statistics report

25/7.

Groups and Committees

To receive and consider for decision reports and recommendations from:

1. Playpark
2. Village Maintenance
3. Defibrillators
4. Community speed watch
5. WRA representative – to receive an update from the AGM and consider any planned changes.

25/8.

Planning

1. To consider and decide upon the following planning applications:

1. To note the following planning decisions:

1. To consider the following planning enforcement matters:

25/9.

Policy & Procedure

1. To consider adopting the nationally updated NALC model Standing Orders.
2. To approve the 24/25 asset register document for publication on the website.

25/10.

Community Matters

1. To consider repainting and maintenance needs for the telephone box.
2. To receive an update on the replacement village noticeboard and confirm the final design.
3. To consider potential actions concerning Main Street's road and pavement condition after recent works.
4. To receive an update on the status of the VAS signs.
5. To receive and consider an update on VE day 2025.

25/11.

Grants

1. To consider a grant request from Wheldrake Primary School.

25/12.

Financial Matters

1. To receive and note the bank reconciliation for March 2025, current bank balances and internal audit arrangements.
2. To consider the bank account transfer arrangements.
3. To approve the payments presented for authorisation up to the 23^rd April 2025 and any other invoices that come in prior to the meeting:

25/13.

Correspondence

To consider correspondence received and decide upon any necessary actions.

25/14.

To note any agenda items for the next meeting.

25/15.

Date of the next meeting 28^th May 2025 at 7.00pm

25/1.

Welcome

25/2.

Apologies

To receive apologies and consider accepting the reasons for absence.

Apologies were received from Cllr Myers, Cllr Cransfield, Cllr Surtees and Cllr Sneesby.

Resolution: To approve the reasons for absence.

25/3.

Declarations of interest

1. To receive and consider any declarations of interest not already declared under the Council’s code of conduct or member’s register of disclosable pecuniary interests.

None

1. To receive and consider upon any applications for dispensations.

None

25/4.

Minutes

To confirm the minutes of the meeting held on the 26^th March 2025 as a true and accurate record.

Resolution: To approve the minutes as a true and accurate record.

25/5.

Public participation

Any resident may speak for up to 3 minutes on any matter on the agenda with the session lasting no longer than 20 minutes.

None in attendance

25/6.

Reports

To receive reports from the following:

1. Proper Officer

The proper officer confirmed that incidents of antisocial behaviour have been reported to the police, who have advised they will increase their presence.

PCSO park

1. Ward Councillor

None in attendance

1. Community Police Officer, including monthly crime statistics report

None in attendance

25/7.

Groups and Committees

To receive and consider for decision reports and recommendations from:

1. Playpark

A discussion took place about repair works required at the playpark.

Resolution: To approve the following:

• Roundabout: Edge surface repairs – £1,875
• Hip Hop Equipment: Installation of new safety surfacing – £520
• Nest Swing: Replacement with new bonded rubber safety surfacing – £5,174
• Viking Swing: Replacement with new bonded rubber safety surfacing – £4,368
• The removal of the damaged climbing wall and its replacement with monkey bars at a cost of £4,448

1. Village Maintenance

It was noted that delivery of the wildflower turf is anticipated shortly.   

1. Defibrillators

It was confirmed that all defibrillators are currently in good working order. It was noted that one unit will require replacement pads in early July.

1. Community speed watch

The Council received an update confirming that one session is planned per week throughout May. A training session held last week resulted in three additional volunteers. A further training session is scheduled for the end of May. Resident feedback continues to be positive.

1. WRA representative – to receive an update from the AGM and consider any planned changes.

Cllr Urwin arrived at the meeting.

Cllr Reed provided an update on the WRA Annual General Meeting. A discussion followed regarding the 1972 constitution, the 2021 Charitable Incorporated Organisation (CIO), communication with residents, the MUGA project, and the Welfest funds.

Resolution: Cllr Reed to draft a letter in conjunction with the Parish Clerk.

25/8.

Planning

1. To consider and decide upon the following planning applications:

1. To note the following planning decisions:

The following was received after issue of the agenda

The Council noted the planning decisions

1. To consider the following planning enforcement matters:

            The Council noted the item with no comments and no further actions.

25/9.

Policy & Procedure

1. To consider adopting the nationally updated NALC model Standing Orders.

Resolution: To approve the NALC model standing orders

1. To approve the 24/25 asset register document for publication on the website.

Resolution: To approve the asset register 24/25 with total assets of £78,186.17

25/10.

Community Matters

1. To consider repainting and maintenance needs for the telephone box.

Resolution: To approve a quotation of £970 to repaint and maintain the box.

1. To receive an update on the replacement village noticeboard and confirm the final

design.

      It was noted that the North Lane noticeboard would benefit from the application   

      of wood preserver at a later date.

      Resolution:

• The final design was approved.
• Cllr Elsey-Jeffree will enquire about the installation of the new noticeboard and the current location of the refurbished plaque.
• The North Lane noticeboard will be cleaned out and old pins removed.

1. To consider potential actions concerning Main Street's road and pavement

condition after recent works.

A discussion took place about the recent resurfacing works conducted by City of York Council.

Residents to contact highways with any issues.  

1. To receive an update on the status of the VAS signs.

No update was available. The Parish Clerk to chase CYC.

1. To receive and consider an update on VE day 2025.

The Clerk confirmed that the W.I. do not have any plans to hold an event.

25/11.

Grants

1. To consider a grant request from Wheldrake Primary School.

A discussion took place regarding lawful powers under which the Council may authorise grant requests.

Resolution: The grant request was deferred to the next meeting.

25/12.

Financial Matters

1. To receive and note the bank reconciliation for March 2025, current bank balances and internal audit arrangements.

The net balance was noted as £46,689.75 on the 23^rd March 2025. The Clerk confirmed that internal audit is booked for the 8^th May 2025.

1. To consider the bank account transfer arrangements.

The Council noted that the new bank account is no live and authorised a transfer of £25,000 to the new account.

1. To approve the payments presented for authorisation up to the 23^rd April 2025 and any other invoices that come in prior to the meeting:

Resolution: To approve the payments presented for authorisation

25/13.

Correspondence

To consider correspondence received and decide upon any necessary actions.

The Council noted the following correspondence:

• Advertising boards on the pavement/verge on Main Street – Residents to contact City of York Council
• Proposal in relation to Sandholes Wood – To add to the next agenda

25/14.

To note any agenda items for the next meeting.

• Sandholes wood proposal

25/15.

Date of the next meeting 28^th May 2025 at 7.00pm to include the Annual Parish Meeting