Annual Parish Council Meeting (May 2025)
28 May 2025
, 7:00pm
Church Cottage, Main Street, Wheldrake
Agenda
Official notice of the Annual Parish Council Meeting to be held on Wednesday 28th May 2025 at 7.00pm (following the Annual Parish Meeting),
Venue: Church Cottage, Main Street, Wheldrake
Dear Residents,
You are invited to attend the Annual Parish Council meeting of Wheldrake Parish Council to be held on the 28th May 2025 at 7.00pm.
Please see the business to be transacted below.
Please note that members of the public may be excluded from parts of this meeting under standing order 2(d)
Jessica Bedford
Proper Officer
22nd May 2025
AGENDA
25/16. |
Welcome |
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25/17. |
Apologies To receive apologies and consider accepting the reasons for absence. |
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25/18. |
Declarations of interest
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25/19. |
Election of Chair, to include signing the declaration of acceptance of office. |
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25/20. |
Election of Vice Chair |
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25/21. |
To appoint any committees, working groups or representatives for the following year, confirm the number of members and appoint members.
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25/22. |
Public participation Any resident may speak for up to 3 minutes on any matter on the agenda with the session lasting no longer than 20 minutes. |
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25/23. |
Minutes To confirm the minutes of the meeting held on the 30th April 2025 as a true and accurate record. |
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25/24. |
Reports To receive reports from the following:
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25/25. |
Groups and Committees To receive and consider for decision reports and recommendations from:
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25/26. |
Planning
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25/27. |
Community Matters
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25/28. |
Grants
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Annual Finances
signing by the Chair (if approved).
2025 to the 14th July 2025. |
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25/29. |
Financial Matters
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25/30. |
Correspondence To consider correspondence received and decide upon any necessary actions. |
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25/31. |
To note any agenda items for the next meeting. |
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25/32. |
Date of the next meeting 25th June 2025 at 7.00pm |
Minutes draft
Draft Minutes of the Annual Parish Council Meeting held on Wednesday 28th May 2025 at 7.00pm.
Venue: Church Cottage, Main Street, Wheldrake
Present: Cllr White (Chairman), Cllr Batchelor, Cllr Surtees, Cllr Cransfield, Cllr Brown, Cllr Urwin, Cllr Sneesby, Cllr Elsey-Jeffree, Cllr Wood, Cllr Reed and the Clerk.
No members of the public.
The meeting opened at 7.20pm
MINUTES
25/16. |
Welcome The meeting opened with a minute’s silence in memory of Cllr Aidan Nelson. Tribute was paid to Cllr Nelson for his outstanding contribution to the Parish Council and the community. He was remembered as a dedicated councillor, whose hard work, integrity, and commitment left a lasting impact. Members spoke of the high regard in which he was held and the significant difference he made both as a councillor and as an individual. |
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25/17. |
Apologies To receive apologies and consider accepting the reasons for absence. Apologies were received from Cllrs Myers and Southern Resolution: To accept the reasons for absence |
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25/18. |
Declarations of interest
None
None |
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25/19. |
Election of Chair, to include signing the declaration of acceptance of office. Resolution: To appoint Cllr J. White as Chair to the Council for the municipal year 25/26. |
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25/20. |
Election of Vice Chair Resolution: That no Vice Chair be appointed at this time. |
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25/21. |
To appoint any committees, working groups or representatives for the following year, confirm the number of members and appoint members.
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25/22. |
Public participation Any resident may speak for up to 3 minutes on any matter on the agenda with the session lasting no longer than 20 minutes. None |
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25/23. |
Minutes To confirm the minutes of the meeting held on the 30th April 2025 as a true and accurate record. Resolution: To confirm the minutes as a true and accurate record. |
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25/24. |
Reports To receive reports from the following:
The proper officer informed the Council of the following:
Resolution: The Council noted the proposal and resolved not to submit comments, instead encouraging residents to respond directly.
None in attendance
None in attendance. The statistics report was noted. |
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25/25. |
Groups and Committees To receive and consider for decision reports and recommendations from:
The Council noted receipt of the recent safety inspection. Resolution: To accept the price amendment from £16,385 to £15,772. To install green, steel monkey bars. The Clerk was instructed to obtain quotes for the remedial works identified in the recent inspection, including the potential removal of the totem pole. The Clerk will liaise with the playpark group and is authorised to appoint a contractor if the quote falls within the approved budget.
The Council received an update that the phone box is scheduled for repainting next month, with the box to be emptied beforehand. The Clerk was requested to confirm that the village planters will be filled for the summer.
All units are functioning properly. New pads are scheduled to be ordered in mid-June.
Several sessions in May were cancelled due to weather and illness. On the last Thursday of May, four vehicles were reported speeding on Church Lane. Dates for weekly sessions in June and July have been issued. Additionally, four new volunteers are scheduled for training tomorrow evening.
The WRA representative reported that they have not been notified of any upcoming meetings. |
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25/26. |
Planning
Resolution: The Council noted the applications and had no comments
The Council noted the decisions
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25/27. |
Community Matters
The Council received an update that CYC will provide VAS images and pricing in time for the June meeting. CYC has not yet confirmed whether they will be able to contribute funding.
The Council discussed a resident’s request to purchase a section of woodland. Considerations included the presence of local wildlife, limited vehicle parking, access and safety concerns, and questions regarding ownership of the access track. The Council also noted the legislative requirements that apply to parish councils when disposing of land, and the fact that the land is registered as common land. Resolution: The Council resolved not to sell the woodland. |
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25/28. |
Grants
Resolution: To defer the grant request from Wheldrake Primary School until a response is received to the Councils enquiry. To approve a grant of £440 to Wheldrake Youth Club. |
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25/28A |
Annual Finances
Resolution: The Council considered and noted the internal audit report 24/25
Clerk to sign. Resolution: The Council considered their responses to the annual governance statement 24/25. The Chair and Clerk signed the statement.
the Chair (if approved). Resolution: The Council considered the accounting statements 24/25. The Chair signed the statement.
Resolution: The council approved the bank reconciliation and explanation of variance documents for publication on the website.
2025 to the 14th July 2025. Resolution: The Council approved the period for the exercise of public rights as the 3rd June 2025 to the 14th July 2025. |
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25/29. |
Financial Matters
The Council noted the bank reconciliation for April 2025 and the net position on the 24th April 2025 as £47,668.62. Resolution: To add Cllr Sneesby as a bank signatory. To transfer £10,000 between Parish Council bank accounts.
Resolution: The council approved the schedule of payments presented for authorisation. |
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25/30. |
Correspondence To consider correspondence received and decide upon any necessary actions. The Council noted correspondence in relation to the following matters:
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25/31. |
To note any agenda items for the next meeting. Village parking issues. |
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25/32. |
Date of the next meeting 25th June 2025 at 7.00pm |
The meeting closed at 8.47pm
Signed ………………………………………...
Cllr J White, Chairman
25th June 2025