Monthly Meeting (Nov 2015)

1. To receive apologies for absence

2. To receive any declarations of interest under the Parish Council's Code of Conduct

3. To confirm the minutes of the October monthly Parish Council meeting held on 28th October 2015 and the planning meeting held on 16th November 2015 as a true and correct record

4. Public Time. Members of the public must register to speak at meetings prior to the meeting and will be limited to 3 minutes each

5. Consider / review the following Planning Applications:

5.1 Felsted, 34 Main Street, Wheldrake (15/02445/FUL)

• Single storey rear extension and dormer windows to rear
• Dated by CYC 9 November 2015
• Comments by 30 November 2015

5.2 Thorne Engineers Ltd, Millfield Lane Industrial Estate, Wheldrake (15/02093/FUL)

• Erection of a single storey building to be used for storage
• Dated by CYC 10 November 2015
• Comments by 1 December 2015                                                                                                                                

6. Review the following planning decisions:

6.1 17 Braithegayte, Wheldrake (15/02080/FUL)

• First floor front extension
• Dated by CYC 18 September 2015
• Approved by CYC 10 November 2015

6.2 Benjy Farm, Brick Lane, Wheldrake (15/02124/FUL)

• Erection of replacement general purpose agricultural storage building
• Dated by CYC 17 September 2015
• Approved by CYC 12 November 2015

7. Consider and review anyPlanning Enforcement Issues

7.1 Buffer store outside storage Ref:15/00093/UNTIDY and Ref: 15/00404/UNTIDY

8. Consider National or Local Planning Policy

8.1 York Local Plan

8.2 Community Assets

8.4 Minerals and Waste Joint Plan - Preferred Options Consultation Nov 2015 - Jan 2016

9. Consider and Review Village and Parish Projects:

9.1 Friends of Wheldrake Park Project

9.2 Parish Council website update

9.3 Community Emergency Plan

9.4 Wheldrake Village Hall

10. Consider and Review reports and general matters:

10.1 Police Report

10.2 Play Area; Inspection and repairs

10.3 Sandholes Wood update

10.4 Repairs and Maintenance:

10.5.1 Ponding of water at Greengales Court. Reported to Cllr Barton 10.02.14

10.5.2 Pothole on footpath from Main Street to St Helens Rise. Ref:102962461

10.5.3 Ditch clearance on Back Lane South

10.5.4 Verge damage by Yorkshire Water contractor

10.5.5 Hedge maintenance near bench on Back Lane South

10.5.6 Tree work on green area outside 8 Broad Highway

10.6 Village Christmas lights

10.7 Dog fouling / bin relocation on Back Lane South

10.8 SLOW markers

10.9 Litter in the park - poster competition

10.10 Changes to bus service and use of return tickets

10.11 Parking on grass verges: Church Lane                       

11. Financial Matters:

11.1 To approve the following accounts for payment;

11.2 Received payment of £30 from Transdev for grass verge damage caused by bus

11.3 Village Maintenance and village grass cutting arrangements

12. Correspondence

12.1 Letter from Julian Sturdy MP

13. Items for inclusion in the next monthly meeting

14. To confirm that the Monthly Meeting of the Parish Council is to be held on Wednesday 27th January 2015 at 7pm and the Budget Meeting on Monday 14th December 2015, 7pm in Church Cottage

In attendance:

Cllrs. D. Randon (Chair), R. Jordan, R. Arnold, J. Tetzner, A. Harker, P. Hodgson, N. Cox and C. Barber

S. Look (Clerk)

1. Apologies

Ward Cllr S. Mercer

2. Declarations

Declarations of interest under the Parish Council's Code of Conduct:

• Cllrs Randon, Harker, Arnold and Jordan declared an interest in the WRA
• Cllrs Harker, Tetzner and Arnold declared an interest in Friends of Wheldrake Park
• Cllr Hodgson declared an interest in the Local Plan.

3. Minutes of the Last Meeting

The minutes of the October 2015 monthly Parish Council meeting were read, proposed and seconded as a true and correct record with one abstention and one amendment to item 9.6; amend November to December.

The minutes of the extra ordinary planning meeting held on 16 November 2015 were read, proposed, seconded and accepted as a true record.

4. Public Time

Nobody has registered to speak this month.

5. Planning Applications

5.1 Felsted, 34 Main Street, Wheldrake (15/02445/FUL)

• Single storey rear extension and dormer windows to rear
• Dated by CYC 9 November 2015
• Comments by 30 November 2015
• It was proposed, seconded and unanimously agreed that Councillors have no objections to the application but would like it to be passed to the Conservation Officers for comments. There is no reference to the property being within the Conservation Area in the application. 

5.2 Thorne Engineers Ltd, Millfield Lane Industrial Estate, Wheldrake (15/02093/FUL)

• Erection of a single storey building to be used for storage
• Dated by CYC 10 November 2015
• Comments by 1 December 2015
• Councillors unanimously agreed that they have no objections to the application

5.3 42 The Courtneys, Wheldrake (15/02502/FUL)

• Single storey side extension
• Dated by CYC 19 November 2015
• Comments by 10 December 2015
• Councillors unanimously agreed that they have no objections to the application.

It was noted the Parish Council have not been consulted on the two applications referenced 15/02681/TCA and 15/02680/TCA. Clerk to follow up with CYC.

6. Review the following planning decisions

6.1 17 Braithegayte, Wheldrake (5/02080/FUL)

• First floor front extension
• Dated by CYC 18 September 2015
• Approved by CYC 10 November 2015
• Noted

6.2 Brick Farm, Benjy Lane, Wheldrake (15/02124/FUL)

• Erection of replacement general purpose agricultural storage building
• Dated by CYC 17 September 2015
• Approved by CYC 12 November 2015
• Noted

6.3 1 Sheepwalk Farm Cottages, New Road, Deighton (15/02088/FUL)

• Erection of detached double garage, store, workshop and stable block following demolition of existing outbuildings
• Dated by CYC 8 September 2015
• Approved by CYC 19 November 2015
• Noted

7. Consider and review any Planning Enforcement Issues

7.1 Buffer store outside storage Ref:15/00093/UNTIDY and Ref: 15/00404/UNTIDY

The Parish Council have raised concerns with the CYC planning enforcement team regarding the shipping containers and pallets being stored at the buffer store depot.

CYC have now contacted the owner of the unit. The owner has confirmed that they will ask the tenant to remove the skip and pallets. CYC will be conducting further site visits to check this has been done.

7.2 Extension at 35 The Cranbrooks, Wheldrake

The application has now been withdrawn.

The agent has confirmed that the applicant will be undertaking works so that all the windows in the side elevation will be opaque glazed and non-opening. He has also confirmed that the cubic content of the dormer is less than 50 cubic metres. In these circumstances, the dormer is considered to be permitted development under Schedule 2, Part 1, Class B of the Town and Country Planning (General Permitted Development) Order 2015.

The Parish Council are concerned that this will not comply with building regulations as it will not have a fire exit on the first floor.

Letter has been sent to Michael Slater at CYC in October regarding residents concerns about permitted development rights. No response received as yet. 

8. National and Local Planning Policy

8.1. York Local Plan

Cllr Arnold reported that there has not been an action group meeting recently. The Working Group are due to meet 30 November 2015. Cllr Arnold will be meeting with Ward Councillor Mercer next week for an update.

8.2 Community Assets

Cllr Tetzner has written a proposal with supporting evidence detailing the following community assets: The Village Shop / Post Office, The Wenlock Arms, White Rose House, Wheldrake Woods. Clerk to complete forms and send to CYC. 

8.3 Minerals and Waste Joint Plan

Preferred options consultation (Nov 2015 - Jan 2016). NYCC, CYC and North Yorkshire National Park Authority are working together to produce a Minerals & Waste Joint Plan covering all three planning authority areas. When finalised the new Plan will help the three authorities take decisions on planning applications for minerals and waste development over the next 15 years. Cllr Randon has looked into the plan on behalf of the CPRE. Nothing in the plan directly effects Wheldrake Parish. Drop in sessions have been arranged over the next month.

9. Village and Parish Projects

9.1 Friends of Wheldrake Park Project

FOWP have been awarded £25,000 towards the project to be used with 9 months. Agreement has been signed and sent off together with a cheque for the Entrust payment of £2500. Fundraising events organised are Rocking Rudolph on 5th and 6th December 2015 and letters to Santa which will be distributed next month. Brief outline of the plans for phase two were presented by the Clerk. It was resolved that Councillors would like to approve all plans prior to order being placed. Clerk to seek advice from Dunnington Parish Council with regards to the maintenance of their zip wire.

9.2 Parish Council Website Update

Cllr Harker gave an update on the number of visits to the site this month.

9.3 Community Emergency Plan

Cllrs agreed that feedback is needed from residents which will be done after Christmas. Cllr Tetzner to follow up. Cllr Mercer is getting a copy of Elvington Plan as an example.

9.4 Wheldrake Village Hall

Unfortunately the village hall roof has now collapsed. The WRA are meeting on 23 November to discuss way forward. Revised quotes for modified works are being obtained to also include removing all the material. Concerns about timescale. A local Quantity Surveyor have offered to help. Rural Action are donating £1500 worth of countrywide publicity. The local press have been very supportive in promoting the fundraising campaign. Applications are to be made to Sports England and Yorventure.

Cllr Randon is dealing with the insurance company. Rural Action have advised that the Insurance company must send a loss adjuster to assess the situation.

10. Reports and General Matters

10.1 Police Report

Report cover period 20th October to 21 November 2015

Anti Social Behaviour

25 Oct 2015. Reports of Youths climbing on straw bales at Mount Pleasant Farm

Crimes

13 Nov 2015: Burglary at Lewis Tree Surgery on Benjy Lane, considerable amount of items taken including chain  etc. Investigation continues.

31 Oct 2015: Vehicle taken in a burglary on Blue Slates close, vehicle has now been recovered in Warwickshire and two people have been arrested.

5 Nov 2015: 5 sheds broken into on the allotments with a few tools taken, enquiries continue and property marking session arranged.

11 Nov 2015: Report of dog bite incident on Braithegayte, apparently happened in street by a lose dog.

16 Nov 2015: Burglary at Braithegayte, only item taken was a handbag although it looked like a search had been carried out, it is believed they were looking for vehicle keys.

10.2 Play Area

Inspection and repairs. One of the benches has now been moved to near the toddler area. 

10.3 Sandholes Wood Update

Soil has been piled up alongside lane which should be used to fill in ditch.

10.4 Repairs and Maintenance

10.4.1 Ponding of Water at Greengales Court

Cllr Mercer investigating ward funding to support the re-grading of Greengales Court.

10.4.2 Pothole on Footpath from Main Street to St Helens Rise

Ref:102962461. Complete.

10.4.3 Ditch Clearance on Back Lane South

CYC have agreed to clear the Brambles but they are not responsible for the ditch.

10.4.4 Verge Damage by Yorkshire Water Contractor

The Inspection tops are too low and therefore soil and seed will not be adequate. Morrisons Contractors came out and repaired the incorrect area. Detailed plan has now been sent to them and they have been out to assess it. The work will be carried out as soon as possible. Clerk to follow up.

10.4.5 Hedge Maintenance near Bench on Back Lane South

Farmer to crop hedge. Field has now been cropped.

10.4.6 Tree Work on Green Area Outside 8 Broad Highway

Residents have not been able to ascertain ownership of land where tree is sighted. It was resolved that the Parish Council will arrange for the lengthsman to take down the dead tree on this occasion as a gesture of goodwill. Clerk to contact John Mercer.

10.5 Village Christmas Lights

Complaint has been received from resident about the location of the Christmas lights near to their property. Resolved to contact David Dick to request to investigate alternative locations such as outside York Linings.

10.6 Dog Fouling / Bin Relocation on Back Lane South

To follow up with Cllr Mercer

10.7 SLOW Markers

Have been renewed on Broad Highway  

10.8 Litter in the Park

Poster competition. Cllrs selected five competition winners. Clerk to buy book tokens to be presented in an assembly before Christmas.

10.9 Changes to Bus Service and use of return tickets

No further action.

10.10 Parking on Grass Verges

Church Lane. Complaint received regarding a car parked on the verge outside a property on Church Lane. Clerk has spoken to the resident and this is now resolved.

10.11 Parking Outside Wheldrake School

An order has been raised to repaint the zig zags outside the school and put parking restrictions opposite the school. This will not be done until the new year. Complaints have been received to the school from residents living opposite. Vehicles are being parked blocking their driveways. Clerk to contact PCSO Tony Barge to request a site visit.  

11. Financial Matters

11.1 To approve the following accounts for payment:

RESOLVED that the listed expenditure was proposed, seconded and unanimously agreed. 

11.2 Received Payment of £30 from Transdev for Grass Verge Damage caused by bus

11.3 Village maintenance and grass cutting arrangements

Awaiting further information from CYC

11.4 Grants

Applications have been received from FOWP and Wheldrake Cricket Club. To follow up at the Budget meeting. 

12. Correspondence

12.1 Defibrillator Funding

Letter from Julian Sturdy MP with an update on defibrillator funding and correspondence from Martin Grainger regarding the Local Plan. Julian Sturdy will be meeting with Mr Grainger soon to discuss Neighbourhood Plans and the lack of local consultation with Parishes on the planning process. 

13. Next Meeting and AOB

• Review Sports England Grant application
• Grant applications to be reviewed at the Budget meeting in December
• To confirm that the Monthly Meeting of the Parish Council is to be held on Wednesday 27th January 2016 at 7pm and the budget meeting will take place on Monday 14th December 2015 at 7pm.